New Employees

There are several resources and user guides available to help you navigate the tasks and applications at Samaritan.

Instruction Guides

The Employee Portal Guide and instruction guides below provide step-by-step information on how to access and navigate PeopleSoft and symplr Performance during your onboarding process.

PeopleSoft.

symplr Performance.

Once you are logged in to the Samaritan’s internal network, the How-To HQ resource library has guides for the most commonly used software applications used by employees. The How-To HQ is found in the References & Resources section at the bottom of the SHS Insider.

On Your First Day

1. Complete the following in SHS Insider > PeopleSoft > Personal Details:

• Update your emergency contacts.
• Confirm your mailing address.

2. Complete the following in SHS Insider > PeopleSoft > Payroll:

• Update your W-4.
• Set up direct deposit. (The first one or two paychecks will be mailed to your home address.)

3. Access SHS Insider > Performance:

• Review and begin your learning assignments in symplr Performance.

Within 30 Days of Your Start Date

Complete the following in PeopleSoft > Benefit Details:

• Form 1095-C consent.
• Form W-2 consent.
• Benefits enrollment. (New employees who are eligible for benefits will receive an email from the HR Service Center with enrollment information to be completed within 30 days of their benefits-eligibility date.)

Remote & Corporate Employees

If you work from home or in one of Samaritan’s corporate facilities, complete the Health History Questionnaire. Email the questionnaire along with a copy of your COVID-19 vaccination record to [email protected] within 10 days of your start date.

Inpatient, Hospital & Outpatient Clinic Employees

If you work in a clinical setting, complete the following items within 10 days of your start date:

1.) Call one of the Employee Health & Safety offices to schedule your new-hire employee health screening.

• Albany: 541-812-4182.
• Corvallis: 541-768-5173.
• Lebanon: 541-451-7028.
• Lincoln City: 541-557-7164.
• Newport: 541-574-4760.

2.) Complete the Health History Questionnaire and Tuberculin Screening Form. Bring a printed copy of each completed form to your employee health screening appointment or email them to [email protected].

3.) Submit your immunization records.

• COVID-19 vaccination.
• Baseline Tuberculosis screening/testing.
• Proof of immunity to Measles, Mumps, Rubella and Varicella (Chicken Pox), including documentation of two MMR and Varicella vaccines or laboratory evidence of immunity.
• Documentation of Tdap vaccine (Tetanus, Diphtheria, Pertussis) for employees providing direct patient care.
• Documentation of completed Hepatitis B vaccine series and positive Hepatitis B antibody titer (HBsAb) or signed declination form for individuals at risk of an occupational exposure to blood or potentially infectious body materials.

If you do not have documentation at the time of your appointment, the Employee Health Department will order lab testing to document immune status. If you do not demonstrate immunity, the necessary vaccinations will be provided to you at no cost.

Bring printed copies of your immunization records to your appointment or email them to [email protected].