New Employees

There are several resources and user guides available to help you navigate the tasks and applications at Samaritan.

Instruction Guides

The Employee Portal Guide and instruction guides below provide step-by-step information on how to access and navigate PeopleSoft and symplr Performance during your onboarding process.

PeopleSoft.

symplr Performance.

Once you are logged in to the Samaritan’s internal network, the How-To HQ resource library has guides for the most commonly used software applications used by employees. The How-To HQ is found in the References & Resources section at the bottom of the SHS Insider.

On Your First Day

1. Complete the following in SHS Insider > PeopleSoft > Personal Details:

• Update your emergency contacts.
• Confirm your mailing address.

2. Complete the following in SHS Insider > PeopleSoft > Payroll:

• Update your W-4.
• Set up direct deposit. (The first one or two paychecks will be mailed to your home address.)

3. Access SHS Insider > Performance:

• Review and begin your learning assignments in symplr Performance.

Within 30 Days of Your Start Date

Complete the following in PeopleSoft > Benefit Details:

• Form 1095-C consent.
• Form W-2 consent.
• Benefits enrollment. (New employees who are eligible for benefits will receive an email from the HR Service Center with enrollment information to be completed within 30 days of their benefits-eligibility date.)

New and Returning Employees

All new and returning* employees will need to complete a new-hire/re-hire health screening with Employee Health & Safety within 10 working days of starting their regular work duties. The services provided during the health screening appointment, such as lab work or vaccinations, are free.

*Employees rehired within 60 days may not require a new-hire/rehire health screening. An Employe Health nurse will review your employee health record to identify job duty requirements.

Remote and Corporate Employees

Employees working from home or in one of Samaritan’s corporate facilities may be contacted via email with the required paperwork. Complete and submit paperwork to [email protected] within 10 working days of starting your regular work duties.

Inpatient, Hospital and Outpatient Clinic Employees

Employees working in a facility where patient care services are provided will require in-person appointments. Outlook invitations with instructions and required paperwork will be sent to your personal and SHS email addresses.

Submit completed paperwork and immunization records to [email protected] at least two business days before your scheduled appointment. If you are unable to submit paperwork and immunization records, bring printed copies to your appointment. Appointments must be completed within 10 working days of starting your regular work duties.

Immunization Records

Your health and the health of those you’ll encounter while working at Samaritan is important to us. Therefore, we follow industry standards and recommendations to safeguard you and others. Immunization records need to be either emailed to [email protected] or bring a printed copy. Employee Health nurses will not accept immunizations viewed on your phone or digital devices.

• Baseline tuberculosis testing (QuantiFERON-Gold, T-Spot, 2-step TB Skin Test from the past 12 months or positive test with proof of completed treatment).
• Proof of immunity to measles, mumps, rubella and varicella (Chicken Pox).
  • Documentation of two MMR and two varicella vaccines, or
  • Documentation of two measles, two mumps two varicella and one rubella vaccine, or
  • Laboratory evidence of immunity to measles, mumps, rubella and varicella.

• Documentation of the current season’s influenza (flu) vaccine or signed SHS Influenza Vaccination Status-Declination form.
• Documentation of an age-appropriate Tdap (tetanus, diphtheria, pertussis) vaccine for employees providing direct patient care.
• Documentation of a complete Hepatitis B vaccination series and a positive Hepatitis B antibody titer (HBsAb) or signed SHS Hepatitis B Vaccination Declination form for individuals at risk of an occupational exposure to blood or potentially infectious body materials.

We do not have access to your MyChart or personal health records. You will need to either email or bring printed copies with you to your Employee Health & Safety appointment. You can request records from your current or past provider’s office, employer, school, pharmacies, or contact your state immunization registry.

Respiratory Protection

Employees identified as needing respiratory protection as part of their job, will need to receive medical clearance after completing the OSHA Respirator Questionnaire and prior to a respirator fit test or PAPR training. Identified employees will be sent the questionnaire to complete prior to their new-hire/Re-hire health screening appointment.

Instruction Guides

The Employee Portal Guide and instruction guides below provide step-by-step information on how to access and navigate PeopleSoft and symplr Performance during your onboarding process.

• PeopleSoft
• symplr Performance

Once you are logged in to the Samaritan’s internal network, the How-To HQ resource library has guides for the most commonly used software applications used by employees. How-To HQ is found in the References & Resources section at the bottom of SHS Insider.

Prior to Your First Day

Photography Appointment

• Location: Karl Maasdam Studio, 517 SW 2nd St., Suite 101, Corvallis, OR.
• Dress professionally. Avoid wearing a blue shirt, a shirt with stripes or one with a houndstooth pattern. Your professional photo will be posted to our external website and used for marketing purposes.

Marketing Requirement

• Please complete the brief, online questionnaire that will help our Marketing Department write an article introducing you to the community:  New Clinician Bio Fact Sheet.

Employee Health & Safety Appointment

• Location:Good Samaritan Regional Medical Center, Employee Health Office, 3600 NW Samaritan Dr., Corvallis, OR.
• Directions: Enter through the front door and through the lobby. Take the left hallway and walk past the cafeteria to the end of the hall. Employee Health is the door to the right of the stairwell. The Employee Health interior door is badge accessed. New employees without a badge will need to call 541-768-5173 from their cell phone or the phone by the door.
• Documentation needed:(See Employee Health & Safety Health Screening Instructions for Clinicians below.)

On Your First Day

1. Complete and/or confirm the following in SHS Insider > PeopleSoft > Personal Details:

• Emergency contacts
• Mailing address

2. Complete and/or confirm the following in SHS Insider > PeopleSoft > Payroll:

• Direct deposit information (Please allow two pay periods for changes to reflect in your direct deposit.)
• Federal and state W-4

3. Access SHS Insider > Performance:

• Review and begin your learning assignments in symplr Performance.

Within 30 Days of Your Start Date

Complete the following in PeopleSoft > Benefit Details:

• Form 1095-C consent
• Form W-2 consent
• Benefits enrollment (New employees who are eligible for benefits will receive an email from the HR Service Center with enrollment information to be completed within 30 days of their benefits-eligibility date.)

Employee Health & Safety Health Screening Instructions for Clinicians

New and returning clinicians need to complete a new hire/re-hire health screening with Employee Health & Safety. The services provided during the health screening appointment are free, such as lab work or vaccinations.

Immunization Records

Your health and the health of those you’ll encounter while working is important to us. We follow industry standards and recommendations to safeguard you and others. Immunization records need to be emailed to [email protected], or a printed copy brought with you to your health screening appointment. Employee Health nurses will not accept immunization records viewed on your phone.

• Baseline tuberculosis testing (QuantiFERON-Gold, T-Spot, 2-step TB Skin Test from the past 12 months or positive test with proof of completed treatment).
• Proof of immunity to measles, mumps, rubella and varicella (chickenpox).
  • Documentation of two MMR and two varicella vaccines, OR
  • Documentation of two measles, two mumps, two varicella and one rubella vaccine, OR
  • Laboratory evidence of immunity to measles, mumps, rubella and varicella.
• Documentation of the current season’s influenza vaccine OR signed SHS Influenza Vaccination Status-Declination form.
• Documentation of an age-appropriate Tdap (Tetanus, Diphtheria, Pertussis) vaccine for employees providing direct patient care.
• Documentation of a complete Hepatitis B vaccination series AND a positive Hepatitis B antibody titer (HBsAb), OR signed SHS Hepatitis B Vaccination Declination form for individuals at risk of an occupational exposure to blood or potentially infectious body materials.

We do not have access to your MyChart or personal health records. You will need to either email or bring printed copies with you to your Employee Health & Safety appointment. You can request records from your current or past provider’s office, employer, school or pharmacies, or contact your state immunization registry.

Respiratory Protection

Clinicians identified as needing respiratory protection as part of their job, will need to receive medical clearance after completing the OSHA Respirator Questionnaire and prior to a respirator fit test or PAPR training. Identified clinicians will be sent the questionnaire to complete prior to their new hire/re-hire health screening appointment.